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Service Fee
Fees for the General Assembly Meetings Service are as per the published AD CSD Services & Fees schedule. Please refer to the official schedule for detailed information on applicable charges.
Fees for the General Assembly Meetings Service are as per the published AD CSD Services & Fees schedule. Please refer to the official schedule for detailed information on applicable charges.
The General Assembly Meeting Service offered by Abu Dhabi Depository (AD CSD) provides a comprehensive and structured framework for the efficient organization, coordination, and execution of Annual and Extraordinary General Assembly Meetings. Leveraging secure electronic systems and robust governance processes, the service ensures that meetings are conducted smoothly, transparently, and in full compliance with applicable regulatory and corporate governance requirements.
Through end-to-end support, AD CSD streamlines all preparatory, operational, and post-meeting activities, enabling issuers to focus on effective decision-making while ensuring shareholders’ rights to participation, representation, and voting are fully upheld.
Meeting Invitations & Agendas
Timely and accurate distribution of meeting invitations and agendas to shareholders via email and/or SMS, ensuring clear and comprehensive communication ahead of the meeting.
Shareholder & Proxy Registration
Accurate registration and verification of shareholders and their authorized proxies, ensuring proper representation and eligibility to participate and vote in the meeting.
Electronic Voting Management
Secure electronic voting functionality with real-time vote tabulation and instant availability of results, supporting efficient, transparent, and reliable decision-making.
Board Elections & Special Resolutions
Administration of board member elections and the handling of special resolutions in strict adherence to applicable laws, regulations, and governance frameworks.
Comprehensive Post-Meeting Reports
Preparation and delivery of detailed post-meeting reports covering attendance records, voting outcomes, resolutions, and key decisions, serving as an official reference for corporate governance and regulatory purposes.
Shareholder Support
Dedicated support to assist shareholders with inquiries related to meeting procedures, participation requirements, proxy arrangements, and voting processes.
Abu Dhabi Depository Fee ScheduleGeneral Assembly Meetings are conducted in accordance with AD CSD rules and approved operational procedures to ensure efficiency, transparency, and full regulatory compliance.
The required documents may vary depending on the nature of the meeting and the issuer’s corporate structure. Generally, the following documents are required:
AD CSD may request additional documents, where necessary, to ensure compliance with applicable regulatory, legal, and operational requirements.
To use the General Assembly Meeting Service, issuers and authorized representatives can submit a request to AD CSD using the below form.