Registrar Service

Abu Dhabi Depository (AD CSD) provides a comprehensive solution for the accurate and secure management of a company’s shareholder register. This service ensures that all shareholder information is maintained on a centralized electronic platform, enabling real-time updates, precise tracking of ownership transfers, pledges, and corporate actions, while strictly adhering to regulatory requirements.

By leveraging AD CSD’s robust technological infrastructure, the Registrar Service enhances operational efficiency, supports full compliance with Capital Market Authority regulations and company bylaws, and strengthens investor confidence through reliable and transparent record-keeping.

Key Service Features

AD CSD’s Registrar Service offers a range of specialized features designed to ensure the accurate management of shareholder records, facilitate corporate actions, and maintain full regulatory compliance.

Shareholder Register Maintenance

Ensures the integrity of shareholder information through accurate, continuously updated electronic records, including detailed information on ownership structures.

Ownership Transfers and Restrictions

Administers the transfer of shares and records pledges, encumbrances, and other restrictions in full compliance with applicable laws and governance frameworks.

Regulatory Oversight

Monitors and enforces ownership limits, reporting obligations, and other regulatory requirements, maintaining full alignment with SCA regulations and the company’s Articles of Association.

Corporate Actions Administration

Oversees stock splits, bonus share issuances, rights subscriptions, and other shareholder-related corporate actions, ensuring accuracy, transparency, and proper execution.

Judicial Instructions

Executes court orders, including seizures and other judicial measures affecting shareholder securities, strictly in accordance with legal requirements.

Reporting Services

Provides timely, accurate, and comprehensive reports on ownership structures, transactions, and shareholder data, supporting sound governance and informed decision-making.

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Service Fee

Fees for the Registrar Service depend on the company’s capital.

For more information about AD CSD service fees, please refer to the official AD CSD Services & Fees Schedule for detailed information on the applicable charges.

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Abu Dhabi Depository Fee Schedule

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Stakeholders / Eligible Users

The Registrar Service is available to all stakeholders who meet AD CSD rules and applicable regulatory requirements. This includes a wide range of companies, such as Free Zone Establishments (FZE) and mainland entities, as well as any other corporate entity that satisfies the eligibility criteria.

Issuers

Public Joint Stock Companies and private companies that require centralized and regulated management of shareholder registers.

Issuers Listed on Abu Dhabi Securities Exchange (ADX)

Listed entities utilizing AD CSD’s post-trade infrastructure for shareholder record management and corporate actions.

Authorized Representatives

Parties formally authorized to act on behalf of issuers, including company secretaries, legal representatives, or appointed agents, in accordance with approved mandates.

Regulatory and Judicial Authorities

Relevant authorities, where applicable, for the execution of regulatory obligations or judicial instructions in line with legal requirements.

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Procedures

Requests for the Registrar Service are processed in accordance with AD CSD rules and approved operational procedures to ensure accuracy, transparency, and regulatory compliance.
The general process includes:

Submission of a service request by the issuer or authorized representative
Verification of submitted information and supporting documentation
Review and validation in line with applicable regulations and company bylaws
Execution of the requested action within AD CSD’s electronic systems
Confirmation and reporting upon completion

Processing timelines may vary depending on the nature of the request and the completeness of submitted documentation.

Required Documents

The documents required for the Registrar Service depend on the nature of the request and the company’s legal status. Generally, issuers and authorized representatives are required to submit the following:

Memorandum or Articles of Association, including all amendments
Valid Trade License
Certificate of Tax Group Registration
List of authorized persons and signatories

AD CSD may request additional documents, where necessary, to ensure compliance with applicable regulatory, legal, and operational requirements.

Requesting the Service

For assistance with the Registrar Service or to request updates to the shareholder register, issuers and authorized representatives are invited to contact AD CSD directly at: [email protected]